Cloth of Gold Field Archery Club
Last updated: 15 April 2026
We at Cloth of Gold Field Archery Club are committed to protecting your privacy and handling your personal data responsibly in accordance with the UK GDPR.
Who we are:
Cloth of Gold Field Archery Club
24 Skyswood Road
St. Albans
Herts
AL4 9PG
Email: ShootBookings.CofG@gmail.com
Our club committee is responsible for data protection matters. We have not appointed a formal Data Protection Officer as we are a small organisation.
What personal data do we collect?
We collect and process the following types of personal data:
Basic membership information: name, contact details (email, phone), date of birth, address.
Committee/officer information: name, role (e.g. Secretary, Treasurer, Chairperson), and official contact details (usually email address or a designated phone number).
Other information: any details you voluntarily provide when joining, renewing membership, or participating in club activities.
How do we use your personal data and what is our lawful basis?
We only process your personal data where we have a valid lawful basis. The main bases we rely on are:
Performance of a contract — to manage your membership and fulfil our obligations to you as a member.
Legitimate interests — to run the club effectively, maintain transparency, and allow communication. This includes publishing the names and roles of committee members or designated contacts on our public website (e.g. on the “Committee” or “Contact Us” page). Members in official roles can reasonably expect this level of transparency for the proper functioning of the club.
Consent — where we ask for it (e.g. for marketing emails or additional uses). You can withdraw consent at any time.
Specifically for the website:
Publishing names and basic contact details of committee members helps members and the public know who to contact for club matters. This is done under legitimate interests. We aim to publish only what is necessary (name + role + official contact) and not private personal phone numbers or home addresses unless you have explicitly agreed.
Who do we share your data with?
We do not sell your data. We may share it only where necessary:
With our committee members or volunteers who need it to run the club.
With service providers (e.g. email platform, website host) under strict agreements.
If required by law.
How long do we keep your data?
We keep your personal data only as long as necessary:
Membership details: while you are a member + a short period after membership ends (usually 1–2 years for administrative purposes).
Committee details on the website: while the person holds the role (we will remove or update them promptly when the role changes).
We review and delete unnecessary data regularly.
Your rights
Under data protection law you have the following rights:
Right to access your personal data
Right to rectification (correct inaccurate data)
Right to erasure (“right to be forgotten”)
Right to restrict processing
Right to object to processing (including objection to your name appearing on the website)
Right to withdraw consent (where we rely on consent)
To exercise any of these rights, please contact us at ShootBookings.CofG@gmail.com.
If you are unhappy with how we have handled your data, you can complain to the supervisory authority:
In the UK: Information Commissioner’s Office (ICO) – ico.org.uk
Changes to this notice
We may update this privacy notice from time to time. The latest version will always be available on our website.
Further information
If you have any questions about this privacy notice or how we handle your data, please contact Cloth of Gold website admin at : cofgwebmaster2@yahoo.com or Chairperson at :shootbookings.cofg@gmail.com
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